Documents, report cards, certificates, awards, trophies, newspaper articles, invitations, letters and other similar items contain dates and information that may contribute to your family timeline and unlock some of your photo mysteries. So be a detective.
Not sure what to do with your growing collection of memorabilia and other keepsakes? These treasures play a significant role in your memory collection, and we encourage you to organize (and purge) these items as well.
Review for dates and details
Documents, report cards, certificates, awards, trophies, newspaper articles, invitations, letters and other similar items contain dates and information that may contribute to your family timeline. Transfer dates to your timeline.
Do any of these articles correspond with a photo in your digital or printed collection? Make a note (sticky note) with the image name that this memorabilia corresponds with so you can add this to the file name when scanning or digitizing.
Once you start reviewing your memorabilia, toss out anything that has lost its meaning or level of importance. Kids artwork is a challenge for most parents, and these beautiful treasures can clutter a collection very quickly.
Get into the habit of taking a photo of your child displaying their artwork as it comes into the house. Showcase their art for a period then scan and toss with the reassurance that you have digitized and cataloged accordingly. If you have a budding Picasso, then keep and store the very best pieces.
Digitize and backup
Divide your memorabilia into two categories for digitizing. Documents, report cards certificates, etc. can be scanned but bulky items will need to be photographed. Once you have a digital file, rename your files and add metadata using the same procedure as your photos, then store in your digital photo hub.
Organize and store
Store documents flat, in archive envelopes or boxes designed specifically for document storage. Label envelopes and boxes with as much detail as possible in case your envelopes or boxes become separated from your photo collection. Or add a few duplicate images that correspond with your memorabilia (not your original prints), so you keep your timeline and photos connected.
Store protected media in a safe place away from light, humidity, and extreme temperatures.
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We also invite you to visit our sister blog The Photo Organizers for more tips and in-depth knowledge from some of the top photo organizing industry professionals. To find a photo organizer near you, visit the Association of Personal Photo Organizers.